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St. Pius X High School

Child Protection


Catholic schools in the Diocese of Maitland-Newcastle are committed to providing safe environments for students.  Whilst we have a legal obligation to protect children, this commitment is central to our Catholic beliefs.

At St Pius X High School, Adamstown, we believe that all children have a right to a safe environment which is free from any form of abuse or harm.  We believe that relationships between adults and children are governed by trust and Gospel values.  Our "Hands-off" rule helps enforce a safe environment for everyone.

All schools in NSW are required to meet the statutory obligations of legislation relating to child protection.  Schools in this diocese are required to uphold the policies and guidelines set out by the Catholic Schools Office.  All staff working in schools of the Diocese have a Working with Children Check (WWCC)​​ and all volunteers must be listed on the CSO Register of Volunteers.


For full details of the St Pius X High School Child Protection Policy and procedures please click on the following links:

Child Protection Policy.docChild Protection Policy.doc

Child Protection Procedures at SPX.docChild Protection Procedures at SPX.doc


The policy below sets out the expectations and methodology for all members of the Diocese of Maitland-Newcastle and their supervisors, to report child protection concerns.  The two school policies above are in complete agreement with and are guided by the Diocesan policy.

Reporting Concerns for Children and Persons with Disabilities Policy 2.0 5 December 2014.pdfReporting Concerns for Children and Persons with Disabilities Policy 2.0 5 December 2014.pdf


The online Mandatory Reporter's Guide (MRG) is available to assist mandatory reporters in deciding whether a particular case should be or must be reported to DoCS.  Click on the following link to access the MRG.

Mandatory Reporter's Guide



Code of Conduct

The Code of Conduct assists to clarify the parameters of appropriate and inappropriate conduct for Catholic school employees who work in child related employment. It also assists in providing a safe and supportive school environment for students, employees and the school’s broader community.

Code of Conduct 2017.pdfCode of Conduct 2017.pdf



The Working With Children Check
On 15 June 2013, The Child Protection (Working with Children) Regulation 2013 made under The Child Protection (Working with Children) Act 2012 came into force.  The Regulation applies to any person working in child related employment including both paid and volunteer work.  After 15 June 2013:
  • If you are starting a new paid job in child-related work, you must apply for a Working with Children Check (WWCC) before you start work.
  • If you are currently employed in paid child-related work, you do not need to apply until your industry sector is phased in.  For secondary education the phase in period is during 2016.  All secondary school teachers & support staff must have a WWCC by the end of 2016.
  • If you are self-employed, you do not need to apply for a WWCC until your Certificate for Self Employed People expires. If it has already expired, you must apply for a WWCC before you start any new child-related jobs.  This ruling for self-employed people would apply for example to external Music Tutors who are not employed by the school but who use the school facilities to earn money by tutoring students.
  • If you are commencing volunteer work at St Pius, in most cases you will need to apply for a WWCC before you can commence your voluntary work.  Please refer to the notes below under the "Requirements for Volunteers" heading.  Note that for volunteers there is no cost for the WWCC.
  • If you are currently engaged in voluntary work at St Pius, you do not need to apply for a WWCC until the secondary education sector is phased in during 2016.  From 1 January 2017 ​in most cases you will need to apply for a WWCC before you can commence voluntary work for the school.  Please refer to the notes below under the "Requirements for Volunteers" heading.
  • As of June 2018 it is mandatory for people to keep their personal details up to date or risk penalty.  All staff must keep the Office of the Children's Guardian aware of changes in personal details.  This can be done via the link below:
    Change of Personal Details​.

Information relating to the Working with Children Check can be found at the following address: 


Responsibility of Principal - For people starting paid work at St Pius, the CSO will verify the Working with Children Check(WWCC).  Volunteers starting at St Pius, who are not exempt from obtaining a WWCC, must submit a copy of their Working with Children Check to the Principal before commencing work at the school.  The Principal will forward this to Zimmerman Services who will then verify the WWCC number.  The potential volunteer will subsequently be informed as to whether they can commence working at the school as a volunteer.


Requirements for Volunteers

From 1 January 2017 most volunteers will be required to obtain a Working with Children Check (WWCC) before commencing volunteer work at the school.  For volunteers a WWCC is free and can be obtained from the Office of the Children's Guardian at:

From 1 January 2017 to work as a volunteer at St Pius you must follow the procedure outlined below.  This applies to all people, including those who may have worked as volunteers at the school prior to 2017.

  • Download and complete the two forms below.  Alternatively, visit the Main Office of the school and ask for the forms to complete to enable you to work as a volunteer.
  • Form 1 "Checklist for School Volunteers" will enable you to determine if you are exempt from obtaining a WWCC.  If you are not exempt, you must obtain a free WWCC before proceeding.
  • Both Forms 1 & 2 below must be completed and submitted to the school.  Part of Form 2 is a 100 point ID Check which is probably most easily done by submitting the forms in person at the Main Office of the school.  However, if you can successfully scan in both completed forms and the appropriate items for the ID Check you are welcome to email these to the school Admin email: clearly indicating in the subject of the email that this is an application to do volunteer work at the school.
  • The school will process your application and inform you when you may commence voluntary work.

FORM 1: WWCC Clearance checklist for schools 2016 Final.pdfWWCC Clearance checklist for schools 2016 Final.pdf



Thank you for taking the time to become a volunteer worker at St Pius.  We rely on volunteer assistance in many ways - Canteen, School Dances, Book Hire, Sports Coaching, LAP Program and so on.  We regret that the process to become a volunteer is now more complicated than it used to be.  This is a result of legislation designed to keep schools safe places for children.  Please do not let the added complexity discourage you from volunteering.  Keeping our children safe is of paramount importance.



Staff who use volunteers must check that all volunteers they propose to use are on the official CSO Register of Volunteers, available from the Office Manager, Mrs Bowen.  No volunteer is to be allowed to work at St Pius if this fact has not been verified.  Note also that a WWCC is required for any parent volunteer attending overnight student camps/excursions with their own child.